APR-Window II Open for Spring 2019

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CDE is announcing the opening of Window II for Spring 2019 data entry that began on December 22, 2020 and will close on February 8, 2021.

Please be reminded that the timeline below will be the last opportunity to submit data for any of your Spring data. If you have not completed submitting your Spring data for Window I, please do so during this period.

Requirements

The 21APR is a data collection tool administered by the U.S. Department of Education for all 21st Century Community Learning Centers (CCLC) grantees. The California Department of Education (CDE) may withhold payment or terminate grants if the data is not submitted by the deadline. Grantees are responsible to report the following data for their 21stCCLC programs (core grant/school sites only):

  1. Profile updates (including contact information):
  2. Activities
  3. Staffing
  4. Participation (attendance)
  5. Outcomes
  6. Outcome Measures—Reading (English Language Arts) and Mathematics
  7. State Assessment Results (Smarter Balanced Assessment)
  8. Not Proficient (standard not met)—Baseline is 2018 (2018 results represent fiscal year [FY] 2017–18)
  9. Proficient (standard met or standard exceeded)—Baseline is 2019 (2019 results represent [FY] 2018–19)

Window I

  • Closed as of August 24, 2020.

Window II

  • Summer 2019: Closed
  • Fall 2019: Closed
    • Spring 2020: Opens December 22, 2020–February 8, 2021 (Reporting cumulative data for Fall and Spring)

Please note: After these dates, the system is no longer active and grantees will not be able to add data. If your data is not submitted on time, your grant will be considered “Not in Good Standing”.

Grantee Level Justification

To capture justification at the Grantee level, a new field has been added to the Grantee Overview page. Use this space to explain how the Grantee and its Centers have been impacted by the COVID-19 pandemic. For example, you can explain why data is not available and if/when you expect to be able to access the data to report it.

Center Level Justification

To capture conditions at the Center level, two options have been added to the “Inactive term” dropdown on the Center Overview page. The two new options are “COVID-19, Data Not Available” and “COVID-19, Data Not Available at This Time”.

Reminders

Please remember to take a look at your sites that are in the 21APR system. If there are sites that have closed, were part of an approved school site substitution or are inactive, please delete them out of the system or make sure to mark them inactive when submitting the data.

Resources

  •  21APR Tactile Group web page, including guidance and Frequently Asked Questions
  • APR Webinar CDE 21st CCLC web page

If you have questions or require assistance to reset your password; or if you think you have completed the data and would like to make sure the data had come through, please contact Andrea Shumate, Associate Governmental Program Analyst, Expanded Learning Division, by phone at 916-445-5620 (voicemail only) or by email at ashumate@cde.ca.gov.

If you have questions and/or technical problems, please contact:

21st CCLC APR Help Desk

Help Desk Hours: Monday–Friday 9 a.m.–5 p.m. (Eastern Standard Time)

Phone Number: 1-888-282-4589

Email: 21apr@thetactilegroup.com