The 2020–21 Annual Grantee Outcome-Based Data Report for Evaluation and Continuous Quality Improvement (CQI) is due Friday, October 29, 2021.

Please read the full content of this post, as it contains important instructions for submitting this report.

The 2020–21 Annual Grantee Outcome-Based Data Report for Evaluation and CQI is a grant requirement for the After School Education and Safety (ASES) Program, the 21^st Century Community Learning Centers (CCLC) Program, and the 21^st Century High School After School Safety and Enrichment for Teens (ASSETs) Program. Failure to report this data will lead to grant termination per California Education Code Section 8483.7(a)(1)(G).

The Excel workbooks used to complete these reports are linked below:

• 2020-21 ASPEVAL Excel Workbook
• 2020-21 ASSETs Excel Workbook 

One workbook is for 21^st CCLC and ASES elementary/middle programs (2020–21 After School Program Evaluation (ASPEVAL); the other workbook is for high school ASSETs programs (2020-21 ASSETs). Each workbook includes two tabs for data input:

1. Outcome Data for Evaluation
2. Continuous Quality Improvement

What’s new this year?

• There are no changes to the reporting templates.

Recap of last year’s changes

• In the ASPEVAL (elementary/middle schools) workbook, on the Outcome Data for Evaluation spreadsheet, the months were added to the Summer/Supplemental column header to help grantees figure out which columns to put the Summer/Supplemental data in.

How to Submit your Report

The Excel workbooks require state student identifiers. To protect student-level personally identifiable information, you must use the following California Department of Education’s exFiles process to ensure your data is secure. 

Please follow the submittal instructions below.

Click on the following link: exFiles File Transfer System.

Enter the following information in this order: 

• For Project Code, type aspa 
• Click Submit Code
• For Upload/Download Password, type 2PeKS6ef (case sensitive)
• Click Submit Password
• For Description, enter the preparer’s name and email address
• For File Encryption Password, type aspa1234
• Under File to Upload, click Browse and select your completed Excel data file
• Click Upload Files

Note: If a message “File to Upload file name required” appears, click Browse, select the file again; click Upload Files. This concludes the file uploading process.

Resources

Before preparing your report, please review the following resources:

• All Reporting Forms Reporting and Forms for Expanded Learning 
• Annual Evaluation and CQI Frequently Asked Questions web page.
• California Department of Education Quality Standards for Expanded Learning in California.
• California Department of Education CQI Guidance for a Quality Improvement Process web page.
• Engaging in a Program Quality Improvement Process for Expanded Learning Programs webinar.

If you have questions regarding this subject, email aspeval@cde.ca.gov.

Expanded Learning Division

California Department of Education

1430 N Street, Suite 3400

Sacramento, CA 95814

Phone: 916- 319-0923