Explore these important to know updates regarding grantee subcontractors.

Grant-Funded Property Identification

Per California Code of Regulations Title 5, Section 3946, all ASES, 21st CCLC, and ASSETs grant purchased equipment inventory must have labels that clearly state the equipment is the “Property of the LEA/grantee” and not the property of the subcontracted third party. 

Applying 85/15 Rule to Shared Administrative Costs

Per EC sections 8483.9[c], 8426[c][1] and 8483.9[b], the combined administrative costs, including the indirect costs for the LEA/grantee and the third-party service provider cannot exceed 15 percent of the total grant expenditures. Thus, reviewing the third-party invoices becomes important. 

Third Party Staffing Requirements 

Per EC Section 8483.4, the third-party service provider staff providing direct services to pupils must meet the minimum qualifications for an instructional aide according to the policies of the LEA. 

Staff Minimum Qualifications and Ratio Eligibility

Per EC Section 8483.4, all staff must meet your LEA’s minimum qualifications to oversee students served in expanded learning programs and to be eligible in the student to staff ratio. High school students who have not earned their high school diplomas or equivalent may serve as interns but will not be considered official staff for ratio purposes.